Want the secret for creating a stellar conference or event for your team? You know the one that will be spoken about for years to come?
If you’re planning a special event or a corporate conference for a milestone year, celebrating a high performing team or brining teams together from across the globe, here we unpack the three key ingredients we think will create a high vibing conference your team will love.
1. A rocking theme – Having a rocking theme for your next staff conference or event from the outset will help tie together all the key elements required to craft a truly unique and memorable experience for your team. From the destination and accommodation to the attire and activities, a cohesive focal theme (be that relaxing island vibes, festival fun, city chic or outback odyssey) will help to make every choice a breeze.
2. Keep them guessing – Building a sense of anticipation or suspense around your conference or event will keep everyone guessing. Reveal only what you need to, like the date first, followed up with the theme and destination perhaps.
Always keep a few surprises up your sleeve to be revealed when your guests arrive. This might include keeping your full list of planned activities a secret, changing up the format, inviting a special guest or performance, or taking the team offsite to volunteer. A nice surprise element will always delight your attendees and make it a truly memorable occasion.
3. Meticulous planning – Start the planning process early and get that budget signed off. The best conference venues and activities book out early, especially for big groups. So, if you’ve got your dates sorted, start locking things in.
Work closely and collaboratively with your conference and event planning team to ensure a detailed travel itinerary and a list of activities are in line with your theme. Every detail is important, it’s often the little things like transfers / transportation options and taking care of special dietary and visa entry requirements that need consideration. When all the little things are taken care of and done well, it puts everyone at ease so they can all relax and enjoy the moment.
So, let’s do this! We have an absolute blast creating unique conferences and bespoke events that delight our corporate clients.
Please reach out to the Apex Travel team if you need help with designing a truly one-of-a-kind travel experience for your team.
